Situation: A company has had one primary focus for the last few years. They are now developing another capability which takes significant attention from the CEO. How do you balance multiple foci, while maintaining a balance with family life? How do you balance multiple businesses?
Advice from the CEOs:
Find people you trust and delegate – ask them for help. Give them lots of leeway – just ask for updates.
Prioritize your weeks – big boulders and small rocks – decide weekly how you will focus. A week is a good planning time frame.
Identify and come to grips with your situation – the brutal facts – this will help you to prioritize.
Set boundaries based on time, relationships, priority – have realistic expectations of what you can accomplish. Set others’ expectations on when you will respond to their calls, emails, etc.
Compartmentalize your time for full concentration and focus. Focus on one thing at a time instead of multi-tasking.
Eliminate non-value added “stuff.”
Avoid letting others impose their schedules onto yours.
Use exercise time to refresh your endorphins, clear your head and give you time to reflect on priorities.
Situation: A company is enjoying a good year and is busy both adding new business and serving current clients. However, the CEO finds that when business is good he doesn’t have time to focus on all of his initiatives. This frustrates him. How do you make time for initiatives?
Advice from the CEOs:
How extensive is your To-Do List? If you have two or three major, time consuming initiatives, and a host of small tasks, prioritize both categories. Focus on what you can do given the time you have available. Put lower priority on the smaller tasks, and delegate as much as you can, or put them off until things slow down. This will help deal with your frustrations.
Block out time for yourself.
Do this early in the day, before you have lots of distractions on your desk.
Allocate 1-2 hours early in the morning, and get to work a little later. Let you staff know that you are not to be disturbed unless it’s an emergency, but that they will have your full attention when you get to the office.
Plan you initiatives, segment them into smaller pieces, and schedule them.
Use Mindmapping to segment them, or a piece of software like MindManager to assist your thinking.
Among the segmented pieces, look for opportunities to delegate to free up your time and involve staff in the initiative.
Develop a Task List in Feature/Deliverables terms with a broad timeframe.
Prioritize and build into your Quarterly and Annual plans.