Tag Archives: Preparedness

What are Best Practices for Emergency Preparedness? Three Guidelines

Situation: Local and world events continually remind us that both nature and events are unpredictable. At any time we may have to deal with emergencies including water, fire, earthquakes, and the possibility that we or our employees may not be able to get to or communicate with our offices for a period. It is prudent for all of us to have plans in place that will enable us to deal with emergencies. What are best practices for emergency preparedness?

Advice from the CEOs:

  • You must have an extensive business continuity plan. This includes:
    • An outline of potential situations that you may face in your locations, potential losses associated with these situations, and plans for responding to each.
    • Redundant remote data back-up.
    • Manufacturing continuity planning.
    • Personnel contingencies.
    • Alternate vendor and service arrangements.
  • Drafting a full emergency plan takes time and work. However, it is essential. Start simply:
    • Look at the obvious risks in your locations.
    • For each, develop your back up or continuity strategy and start to put it in place.
    • Let the list of contingencies grow with time as you recognize more risks.
    • Start this exercise NOW.
  • Once you have a plan, drill the plan. Make sure that your people know what to do in each case so that if something happens they are prepared. It is amazing how this can build the confidence of your employees that they will be able to handle emergency situations.

Key Words: Emergency, Preparedness, Plan, Best Practice, Continuity, Data Back-up, Contingency, Confidence

Do You have a Disaster Recovery Plan? Ten Recommendations

Situation: The Company wants to be prepared in case of emergencies including water, fire, earthquake, and the possibility that owners or employees may have difficulty communicating or traveling to their offices for an extended period. What have others done to create an emergency response plan?

Advice of the CEOs:

  • One company developed a disaster recovery plan, including:
    • A communication plan.
    • Employees taking notebook computers home in the evening.
    • Data back-up and server restoration capabilities.

The plan was relatively easy to build and is summarized in a 4-page document in the possession of each employee.

  • What have others done to address emergency preparedness?
    • Daily systems back-ups.
    • If you use a web-based CRM, check whether they have a disaster recovery program.
    • Assuring that there are sufficient cash reserves to manage through 30 days with no invoicing or collections.
  • Drafting a full emergency plan is essential. Start simply:
    • Look at the obvious risks in your location.
    • For each that you identify, develop a back up or contingency strategy and put it in place.
    • Let the list of contingencies grow over time as you recognize more risks.
    • Start this exercise NOW.
  • Once you have a plan, drill the plan. Make sure that employees know what to do in a variety of emergencies so that they are prepared.
    • This can build the confidence that your employees will be able to handle emergencies.

Key Words: Emergency, Communications, Preparedness, Systems, Disaster Recovery, Cash Reserves, Risk Management, Contingency, Drills